Data processing and privacy

1. Who we are

AI Sync ("we", "us") organises meetups and events for builders navigating the modern AI landscape. This notice describes how we process your personal data when you join our waitlist.

2. What data we collect

When you join the AI Sync waitlist, we collect:

• Full name
• Email address
• Professional role
• Company name
• AI experience level
• Topics of interest
• How you heard about us (optional)

3. Why we process your data

We process your data to:

• Manage the waitlist and communicate event updates
• Send venue details, agenda changes, and speaker announcements
• Shape event content based on topics of interest
• Improve our events and community

The legal basis for processing is your consent, which you give when you tick the data processing checkbox and submit the waitlist form.

4. How long we keep your data

We keep your waitlist data until the relevant event has taken place and for a reasonable period afterwards (e.g. for follow-up communications). If you would like your data deleted sooner, you can contact us at any time.

5. Who we share your data with

We do not sell your data. We may share it with trusted service providers (e.g. email delivery, hosting) who help us run the waitlist and events. These providers are bound by data processing agreements and use your data only for the purposes we specify.

6. Your rights

Under the GDPR and applicable laws, you have the right to:

• Access the personal data we hold about you
• Rectify inaccurate data
• Request erasure of your data
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

To exercise these rights, or if you have questions, contact us at the email address provided on the AI Sync website.

7. Contact

For data protection enquiries, please reach out via the contact details on the AI Sync website.